Working Together to Nourish the Nation

Update for School Year 2018-2019 - USDA Foods Further Processing

  • Thursday, November 16, 2017 12:25 PM
    Message # 5589310
    Brandice Pelfrey (Administrator)

    On December 1, 2017, SY19 Summary End Product Data Schedules (SEPDS) will be available for State Distributing Agencies (SDAs) and processors to download from the USDA Foods National Processing Community PartnerWeb. SEPDS will not be emailed to processors this year. Processors and states have the ability to filter columns on SEPDS to accommodate customization, for example; to only show the items approved for sale in a specific state. 

    Click here to register for the USDA Foods National Processing Community PartnerWeb site access.


    After the registration is processed, you will receive an email from the PartnerWeb Helpdesk with your login name and temporary password. You can then go into the USDA Foods National Processing Community PartnerWeb site and log in. We have posted a quick start video on the page that will help you navigate the site and learn more about resources available on this page.


    Important Dates for SY 2018-2019

    ·        November 15 – 30, 2017: The Processing Team will convert current SEPDS to the SY19 format, including the new average material value. The SY19 Average Price File will be posted on the FNS website.

    ·       December 1, 2017: Approved SY19 SEPDS will be posted to PartnerWeb site.

    ·       December 29, 2017: Audit reports for new NPA processors are due. Email the audit report to As a reminder, as of June 20, 2016, regulations require new processors to have an audit in each of the first two years of processing regardless of the dollar value of USDA Food received. 

    ·       March 16, 2018: Last day to submit EPDS/SEPDS additions or revisions for SY18.

    Email EPDS/SEPDS requested changes to:

    Fully substitutable foods -

    Poultry & Red Meat –

    ·       Mid-March 2018: The amount for the SY19 bond/letter of credit will be sent to all active NPA processors. Send updates on contact information to

    ·       May 11, 2018:   SY19 processor bonds/ letters-of-credit are due. Failure to submit the bond/letter of credit may result in delay in purchase or delivery of product.


    How to handle USDA Food Complaints

    Complaints must be filed in WBSCM by the SDA that diverted the load for processing. To assist the SDA in filing a timely complaint, the following information is required:

    • §  Description of the problem and whether anyone reported feeling sick or being injured from consuming the product
    • §  Date the affected USDA Foods was received
    • §  Quantity of product involved (affected)
    • §  Quantity and physical address of product remaining and if the remaining product is affected or not
    • §  Sales Order Number and Purchase Order Number
    • §  Case Codes
    • §  Take photos of any observed problems. Note any problems on the Bill of Lading. 

    If the situation requires immediate attention, contact the USDA Foods Complaint Team at 800-446-6991 or  Monday - Friday 6:00AM - 5:00PM (Eastern Time). Please do not contact AMS Commodity Procurement or the vendor directly.


    Contact the Processing  Team at

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